The Program Assistant for International Programs provides substantive, logistical, and administrative support to the Vice President for International Programs (VPIP). S/he serves as the focal point for coordination across regions and between headquarters and regional offices in the areas described below. Some international travel may be necessary; otherwise responsibilities are carried out at headquarters in Baltimore, Maryland, USA. Occasional domestic travel may be required.
DUTIES AND RESPONSIBILITIES:
Departmental Coordination
1. Develop systems and processes to ensure information flow with and between regional offices.
2. Schedule and coordinate International Programs Division meetings and retreats, including the quarterly departmental meetings and periodic departmental retreats.
3. Support the planning, execution, documentation, and coordination of LWR’s strategic planning, annual planning, and evaluation, organizational effectiveness, and learning processes, as requested.
4. Coordinate production of International Programs Department reports, including the President’s Reports, Accomplishments Reports, bi-annual Division of Global Mission reports, proposals, the International Programs Manual, and the Overseas Manual. Work with the executive assistant in compiling documents for presentation to the board of directors.
2. Schedule and coordinate International Programs Division meetings and retreats, including the quarterly departmental meetings and periodic departmental retreats.
3. Support the planning, execution, documentation, and coordination of LWR’s strategic planning, annual planning, and evaluation, organizational effectiveness, and learning processes, as requested.
4. Coordinate production of International Programs Department reports, including the President’s Reports, Accomplishments Reports, bi-annual Division of Global Mission reports, proposals, the International Programs Manual, and the Overseas Manual. Work with the executive assistant in compiling documents for presentation to the board of directors.
Research and Writing
1. Conduct research and prepare reports on specific program-related issues as requested by the Vice President for International Programs.
2. Coordinate development of the program monitoring database.
3. Conduct research and prepare reports on LWR’s program activities, using the program monitoring database, grants files, and interviews with staff.
4. Conduct research and prepare drafts to assist with proposal and report writing.
2. Coordinate development of the program monitoring database.
3. Conduct research and prepare reports on LWR’s program activities, using the program monitoring database, grants files, and interviews with staff.
4. Conduct research and prepare drafts to assist with proposal and report writing.
Support to the Vice President for International Programs
1. Read, sort, and route all incoming correspondence for the VPIP, reply to routine correspondence, and draft responses to correspondence as requested.
2. Maintain meeting schedules and appointments, make travel arrangements, screen telephone calls, and send faxes for the VPIP.
3. Assist VPIP in the coordination of interns’ tasks and projects.
4. Remain familiar with the administrative work of Regional Teams and of the executive assistant. Fill in or backstop for program assistants and the executive assistant in their absence or at times of heavy workloads.
5. Assist with proposal writing and documentation of lessons learned as needed.
2. Maintain meeting schedules and appointments, make travel arrangements, screen telephone calls, and send faxes for the VPIP.
3. Assist VPIP in the coordination of interns’ tasks and projects.
4. Remain familiar with the administrative work of Regional Teams and of the executive assistant. Fill in or backstop for program assistants and the executive assistant in their absence or at times of heavy workloads.
5. Assist with proposal writing and documentation of lessons learned as needed.
Teamwork
1. Actively engage in the development and periodic review of LWR's strategy, policies, procedures, manuals, and guidelines.
2. Actively work as part of the International Programs Department to develop the three-year program strategy paper and annual operational plan.
3. Provide support to the International Programs Department to ensure a timely response to disasters and complex emergencies.
2. Actively work as part of the International Programs Department to develop the three-year program strategy paper and annual operational plan.
3. Provide support to the International Programs Department to ensure a timely response to disasters and complex emergencies.
Policy and Advocacy
1. Assist the VPIP in keeping abreast of, and report on, social, political, environmental, and economic trends in the regions in which LWR works.
2. Assist the VPIP in working with the Public Policy and Community Engagement Department to guide and strengthen LWR's advocacy work in the US by sharing timely information from partners and about developments in the region.
3. Assist the VPIP in working with the Public Policy and Community Engagement Department on development and implementation of the annual advocacy strategy.
2. Assist the VPIP in working with the Public Policy and Community Engagement Department to guide and strengthen LWR's advocacy work in the US by sharing timely information from partners and about developments in the region.
3. Assist the VPIP in working with the Public Policy and Community Engagement Department on development and implementation of the annual advocacy strategy.
Fundraising and Constituent Education
1. Assist the VPIP in working with regional directors and associate directors to develop an annual grant-seeking strategy, to facilitate contracts between partners and funders based in the region, and to monitor funded projects.
2. Assist the VPIP in working with the Mission Advancement Unit on organization-wide fundraising efforts and related documentation.
3. Assist the VPIP in working with the Communication Department to plan and conduct study tours and production of publications and videos.
2. Assist the VPIP in working with the Mission Advancement Unit on organization-wide fundraising efforts and related documentation.
3. Assist the VPIP in working with the Communication Department to plan and conduct study tours and production of publications and videos.
CORE COMPETENCIES:
1. Deep commitment to LWR's core values; ability to model those values in relationships with colleagues and partners.
2. Bachelor's degree in a relevant field or the equivalent experience. A master’s degree is desirable.
3. Effective written and verbal communications skills in English. Some Spanish or French language skills preferred.
4. Knowledge of sustainable development and humanitarian response issues. Practical and intellectual familiarity with the specific countries where LWR works.
5. Demonstrated experience in office administration.
6. Ability to be accurate and attentive to detail in project tracking and monitoring, writing, editing, typing, and filing.
7. Demonstrated experience in research and issue analysis and experience with grant making and proposal writing preferred.
8. Experience with an international development or relief organization is highly desirable.
9. Ability to prioritize, organize, and carry out multiple tasks efficiently under pressure and with little supervision; ability to accept supervision.
10. Highly proficient in using Word, Excel, Access, Publisher, Outlook, map-making, and web browser software.
11. Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
2. Bachelor's degree in a relevant field or the equivalent experience. A master’s degree is desirable.
3. Effective written and verbal communications skills in English. Some Spanish or French language skills preferred.
4. Knowledge of sustainable development and humanitarian response issues. Practical and intellectual familiarity with the specific countries where LWR works.
5. Demonstrated experience in office administration.
6. Ability to be accurate and attentive to detail in project tracking and monitoring, writing, editing, typing, and filing.
7. Demonstrated experience in research and issue analysis and experience with grant making and proposal writing preferred.
8. Experience with an international development or relief organization is highly desirable.
9. Ability to prioritize, organize, and carry out multiple tasks efficiently under pressure and with little supervision; ability to accept supervision.
10. Highly proficient in using Word, Excel, Access, Publisher, Outlook, map-making, and web browser software.
11. Good interpersonal skills, ability to be both a team leader and a team player and to work with people of varied backgrounds.
If interested, please apply online at www.lwr.org/jobs.
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